Advanta Solutions Ltd
This notice explains how Advanta Solutions Ltd collects, uses, stores and shares personal information during recruitment and selection
Advanta Solutions Ltd (“Advanta”, “we”, “us” and “our”) is committed to protecting the privacy, confidentiality and security of personal information.
This Candidate Privacy Notice explains how we collect, use, store, retain and share personal information relating to individuals who apply for employment, consultancy, contractor, secondment, internship, work experience or other engagement opportunities with Advanta.
As part of our recruitment process, we use the HiBob (our Applicant Tracking System or “ATS”) to manage vacancies, receive applications, communicate with candidates, coordinate interviews, record recruitment decisions and maintain recruitment records.
For the purposes of the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018 and other applicable data protection legislation, Advanta Solutions Ltd is the data controller responsible for the personal information processed under this notice.
Advanta Solutions Ltd is registered with the Information Commissioner’s Office under registration number ZB887931.
If you require this notice in an alternative format, please contact us using the details below.
This notice will normally be made available to candidates when they apply for a role through our careers site, recruitment campaigns or other recruitment channels.
Advanta Solutions Ltd
130 Buckingham Palace Road
London
SW1W 9SA
Privacy enquiries should be directed to privacy@theadvantagroup.co.uk. This mailbox is used for privacy enquiries handled on behalf of Advanta Solutions Ltd.
During the recruitment process, we may collect, store and use the following categories of personal information through our ATS and other recruitment channels:
Personal and Contact Information
Application Information
Recruitment Assessment Information
Verification Information
Right to work documentation
Communications Information
Other Information
If your application is successful, relevant information collected during recruitment may be transferred into your employee record within HiBob and managed in accordance with our Employee Privacy Notice.
Some personal information requires additional protection under data protection legislation. Where relevant and permitted by law, we may process:
We will only process special category data where we have a lawful basis under Article 6 of UK GDPR and a relevant condition under Article 9 of UK GDPR. This may include processing necessary for employment law obligations, reasonable adjustments or substantial public interest purposes.
Where we process criminal convictions or offences information, we will only do so where we have a lawful basis under Article 6 of UK GDPR and a relevant condition under the Data Protection Act 2018.
We may collect personal information directly from you and from other sources, including:
We will only collect information that is relevant to the recruitment process and proportionate to the role being considered.
Information submitted through our careers site is processed and managed through our Applicant Tracking System, which acts as our primary recruitment management platform.
We use personal information to manage recruitment activities and assess suitability for employment or engagement opportunities.
| Purpose | Examples | Lawful Basis |
| Recruitment administration | Receiving and managing applications through our Applicant Tracking System, communicating with candidates and arranging interviews | Legitimate interests and taking steps prior to entering into a contract |
| Candidate assessment | Reviewing skills, qualifications and suitability for roles | Legitimate interests and pre-contractual steps |
| Recruitment decision-making | Recording interview feedback, assessments and hiring decisions | Legitimate interests |
| Screening and verification | Right to work checks, reference checks and qualification verification | Legal obligation, legitimate interests or pre-contractual steps |
| Regulatory compliance | FCA, SMCR and other regulatory requirements where applicable | Legal obligation |
| Diversity and inclusion monitoring | Monitoring recruitment outcomes and workforce diversity | Legal obligation, substantial public interest or consent where applicable |
| Business protection and governance | Fraud prevention, legal defence, audit and compliance activities | Legitimate interests and legal obligations |
| Talent pooling | Considering candidates for future opportunities where consent has been provided | Consent |
Where we rely on legitimate interests, we will balance our interests against your rights and freedoms.
Where processing is based on consent, consent may be withdrawn at any time.
Advanta uses HiBob, our applicant tracking system (ATS) to support recruitment activities.
The platform helps us:
Candidate records are only accessible by authorised individuals involved in recruitment activities, including members of the People Team, hiring managers and administrators with an appropriate business need.
Access is controlled through role-based permissions and other technical security measures.
Advanta does not make recruitment decisions based solely on automated processing that produces legal or similarly significant effects.
Although recruitment technology may assist with administration, candidate screening or workflow management, all recruitment decisions involve meaningful human review and assessment.
We may share candidate information where necessary and lawful with:
We do not sell candidate personal information and do not share candidate information with third parties for marketing purposes.
All third-party providers are required to maintain appropriate confidentiality, security and data protection standards.
Some of our service providers, including technology and cloud service providers, may process personal information outside the United Kingdom.
Where personal information is transferred internationally, we will ensure appropriate safeguards are in place, including:
UK Adequacy Regulations.
International Data Transfer Agreements (IDTAs).
The UK Addendum to the EU Standard Contractual Clauses.
Other lawful transfer mechanisms recognised under UK data protection legislation.
Advanta maintains appropriate technical and organisational security measures designed to protect personal information against:
Access to candidate information is restricted to authorised personnel who require access for recruitment, legal, compliance, governance or operational purposes.
We retain candidate information only for as long as necessary to fulfil the purposes described in this notice and to comply with legal, regulatory and business requirements.
Unsuccessful Candidates
Where your application is unsuccessful, we will normally retain recruitment records for six months following closure of the recruitment process.
Future Opportunities and Talent Pools
Where you have agreed to be considered for future opportunities, we may retain your information within the HiBob Hiring Module talent pool for up to twelve months from the completion of the recruitment process or your last interaction with us.
You may request removal from the talent pool at any time.
Successful Candidates
Where your application is successful, relevant recruitment information will be transferred into your employee record within HiBob and retained in accordance with our Employee Privacy Notice and applicable retention requirements.
Subject to applicable legal limits, you have the right to:
To exercise any of your rights, please contact privacy@theadvantagroup.co.uk.
Some rights may be limited where information must be processed or retained for legal, regulatory, employment, contractual or dispute management reasons.
You are not legally required to provide information during the recruitment process. However, if you do not provide information needed for the recruitment process, we may be unable to assess your application or proceed with a potential offer of employment or engagement.
This may include information required to assess your suitability for a role, verify your identity, confirm your right to work, complete regulatory checks or satisfy employment-related requirements.
Advanta Solutions Ltd keeps this Candidate Privacy Notice under regular review and may update it from time to time to reflect legal, regulatory or operational changes.
This notice was last updated on 11th November 2026.
If you have any questions, concerns or complaints regarding this Candidate Privacy Notice or our handling of your personal information, please contact us in the first instance using the details above.
You also have the right to raise a concern with the Information Commissioner’s Office. Further information is available at www.ico.org.uk.